Top 3 Mistakes Companies Usually Make When Migrating From SharePoint to Office 365 – QIPoint

SharePoint is a platform that poses various benefits like simplifying various business activities by managing your business documents; providing a simple, familiar and consistent user experience, allowing you to access your business data, etc. However, office 365 is also evolving and expanding rapidly, moving toward Microsoft’s vision of the one-stop online-productivity hub. Due to this, there is a question for many companies whether to stay with SharePoint or Office 365.

Today, Microsoft is providing a myriad of options to the organisation. Many businesses choose to migrate from SharePoint to office 365 as it is efficient and inexpensive. Unfortunately, many SharePoint migrations are considered failures by the organisations even when they follow the right technique to move from point A to point B. The reason behind it is the mistakes they usually make.

Mistake 1: Upside-Down Team Composition: Many organisations think that SharePoint migration can only be handled by the technical person and they assigned it solely to an IT professional. But, in reality, migration in 2015 is far less about scripting than about strategic content management. There is a requirement of business and IT technicians for a successful migration.

Mistake 2: Internal-Project Syndrome: SharePoint project timeline vary widely, but usually it takes from six to nine months. Content and technical migrations are tedious and time-consuming work, but it doesn’t mean it takes 3 years to complete it. Furthermore, it is not a single person responsibility. You should always hire a team that can efficiently manage it. You should always schedule flexible migrations and cycles for actual content migration and treat it as any other long-term project.

Mistake 3: Accepting Content Status Quo: Many companies take content auditing as irrelevant. But, if you are migrating to office 365, it is crucial that to schedule content auditing. It will benefit you in search engine optimisation. It should include three key elements: quantity and size, underlying architecture and associated metadata, and current content value rating. Content audits yield nearly a one-third reduction in overall content, some up to 50 percent.

These are the mistakes that organisations generally make while migrating from SharePoint to Office 365. If you are looking for a company that can help you in SharePoint migration, then QIPoint can turn out to be the best option.

Models and Advantages of the Office 365 Migration Services – QIPoint

An Office 365 migration services bring you a good opportunity by which you can run the business efficiently at effective IT costs, making applications to be accessed from anywhere on any device. Office 365 migration services include:-

• Migration from different platforms to Office 365

• Microsoft Exchange into Office 365

• Lotus Notes into Office 365

• Exchange Online/Google/IMAP to Office 365

• FileShare, Google Drive, Gmail to OneDrive

DIFFERENT MODELS TO CHOOSE FOR OFFICE 365 MIGRATION SERVICES

There are various models which provide Office 365 migration services. Some of them are listed below:-

• Cut-over Migration: In this migration models, all the data and e-mails that are located on cloud or on-premises, are transferred to Office 365 instantly. This is one of the best models when the content is in small amount rather than in a bulk.

• Staged Migration: In this migration model, the whole migration process is divided into different stages and solutions are migrated with contents deployed in small batches. It is one of the best migration models when the large content has to be deployed.

• Hybrid Migration: This migration model splits the data and services to be migrated to a cloud or an on-premises. The content is deployed smoothly and efficiently. It is a good choice when companies are not willing to move completely to the cloud due to different constraints and some hidden internal policies.

• Dir-sync and Single Sign-On (SSO): This migration model deploys whole data to the cloud, but the Active Directories are present on-premises. This model helps companies to enjoy all the features and benefits of cloud collaboration and at the same time, keeps a check on users of Office 365.

ADVANTAGES OF OFFICE 365 MIGRATION SERVICES

There are various advantages of Office 365 migration services include the following:-

• Optimised infrastructure: To get away from the heavy architecture and that too server-based, organisations are opting for the cloud. Opting for the cloud has reduced the burden of IT department, due to which they can give time to many critical issues.

• Facilitated support as well as maintenance: Today, with the help of Office 365 migration services, organisations are able to minimise their effort on supporting solutions, which further helps in focusing more on business activities.

• Extension of collaboration capabilities:- For providing cloud experience, organisations can give their employees with a number of collaboration options, which may include shared team websites, group-based communication, video conferencing, etc.

Key differences between SharePoint online and Office 365 – QIPoint

SharePoint Online and Office 365 – a common mistake that many of us make is to find these two programs to be same. It is true that they do have some common functions but they are also lot different from each other. Let us find out some of the points of difference between these two programs.

Explaining Office 365

Office 365 of Microsoft is nothing but a subscription program upon which the user is enabling to the different applications of the Microsoft on the internet. Some of the applications that the user can use upon subscribing this program are Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook and many more. The Office 365 program has certain business plans through which the user can access different internal applications, various email services, along with proper infrastructure for web conferencing and various audio and video files. The user also gets cloud storage along with it to share and store certain internal files.

When it is best suited?

●  When you have got large files that should be rapidly emailed.

●  When you require accessing the different programs stored in the different file.

● The collaboration part of the office 365 is hassle free and does not involve a lot of content to confuse the user.

●  When you need to access the different file across the different devices.

SharePoint Online

SharePoint Online is basically an online platform which was developed combining with the Microsoft. The platform can be configured according to the purpose of the company. The ability to store documents – one of the many features that make it similar to Office 365. It is basically a component of the cloud based office 365 but user can have its subscription individually also.

When it is best suited?

● When certain contents require complex security

● When you need to configure the different data stored in the cloud

● When the collaboration requires some tight security and maintenance

● When your custom workflow requires some content management

SharePoint Online and Office 365 are both very much preferred by different users. It depends upon the user and their satisfaction that they get from using the particular program to choose among the two.

SharePoint Content Management: The Essential feature to Start and Develop New Projects

The SharePoint Content Management system can deal with a majority of the problems associated with starting a new project and sharing the detail with the co-workers. Microsoft SharePoint would help you to start a new project and keep the team members centralised. All the changes and the revisions would be duly stored the SharePoint Site. To provide you additional help, you can add project calendars, due dates and assign responsibilities. The SharePoint Content Management system also allows a person to search the project in your company that have related documents, databases, spreadsheets or videos.

There are many features in SharePoint document management that allow the users to get a greater content management. These include:-

Management of Records: SharePoint Content Management is characterised by groups having record centres that can manage record retention and compliance. It is possible to designate web pages, list items, specific documents, blogs, and records while setting rules for their protection.

Shared Content Types: Content types feature present in SharePoint help the users in the creation of templates for document collections. These templates can be applied to list as well as libraries and can also be shared amongst various site collections.

Content Organiser: SharePoint organiser prevents the users from filing the documents. It automatically sends the document to the right folder. The properties and the content types are used for the segregation criterion. The content organiser rules work through an if-then protocol. If the criteria for a specific file meet the folder criteria, then it is sent to the predetermined destination. One can set up rules; for example, you can create a drop-off folder where any form of the human resources should get forwarded to.

Asset Library: Document libraries are amongst the highly popular SharePoint features. These help one in keeping a track record of the videos, audios or the image files. The libraries containing the media assets are the digital content types that have been created specifically for the media files. In fact, these have more metadata information than present in the document file library. There is an automatic extraction of the metadata from the popular format s of images.

These are just a few of the many benefits of the SharePoint Content Management system. You can visit QiPoint and know more about SharePoint Content Management and get its implementation in your organisation in the most reasonable manner.

Top 5 Reasons for Switching To Office 365 SharePoint Online

Everyone wants to be on the top of the ladder. But that’s not possible by just sitting back and letting things happen. You definitely need to offer a strong backbone to your business organisation. Whether you own a large company or a small organisation, Office 365 SharePoint Online can turn out to be the right choice for you. Microsoft Office 365 has become constantly stable and its additional features have made it more reliable and user-friendly.

In this guide, we will be discussing some of the reasons for switching to Office 365 SharePoint Online:

1. Remote Accessibility:-

Microsoft Office 365 is perfect in case of flexible work environments. The best part is that this cloud-based tool offers remote access to users. You no longer need to be chained to the desk as you have the access to work anywhere from any device.

2. Don’t worry about Servers and Maintenance:-

With Microsoft Office 365; you can save huge on maintenance cost associated with local servers. It ensures that your data is in safe hands and is only accessible to authorized users.

3. It’ll grow with your Business:- 

The working system of Microsoft office 365 is that “you pay for what you get”. When your organisation keeps on growing, you can add some extra services or data storage you need. This is a growing process and keeps on continuing with much more better services.4. All apps in one place:-

The most amazing feature of Microsoft Office 365 is that you can handle all your apps in just one place. It allows choosing the tools you want. Moreover, you can easily monitor all your applications in a single place.

5. Advanced Security:-

Data security is one of the main reasons why companies shift to Microsoft Office 365. So, if you want to offload your security concerns, you should definitely consider Microsoft Office 365.

If you’re looking forward to using Office 365 SharePoint Online, then QiPoint can prove out to be the best option for you.

Top 5 Reasons You Should Go For Office 365 Migration Services

How did you get on the top of the ladder? The answer probably isn’t: “By sitting back and watching the world drag me down”. So, you need to offer your business something exceptional. Whether you’re a part of a small or large business, Office 365 migration services can work wonders for you. It is much more than just a Microsoft Office in the cloud as it allows users to access their documents anywhere and anytime. To keep up in a competitive business, consider using Office 365.

In this guide, we will be discussing some of the benefits of Microsoft Office 365:

1. Privacy and security This is perhaps the biggest concern of business organizations. Security for the cloud isn’t something all companies can afford for. However, there are regular updations in Microsoft’s security and antivirus protection programs
2. Reduced risk Whether a power breakdown or a cyber-attack, Office 365 is ready to face it. Moving your applications to the cloud prevents your entire system from any type of breakdown.
3. Only pay for what you need Pay-as-you-go is offered by Office 365 services that allow you to purchase only the services you need and that too for the amount of time till you need them. Ensure to get what you pay for.
4. Anytime, anywhere access Microsoft Office 365 offers web-enabled access to e-mail, important documents, contacts and other files on almost all devices including PC’s, computers, laptops, tablets, iPhone, Android phones and much more.
5. Don’t worry about maintenance Being available on the cloud, it saves maintenance cost involved with the local servers. Your data will surely be in safe hands with Microsoft Office 365.

Office 365 is the future for office productivity and collaboration. For making the work more efficient and well-organized, Office 365 plays an important role. If you’re looking forward to Office 365 migration services, then QiPoint can prove out to be the right choice for you.

For more details and for registration, please visit: https://www.qipoint.com/

SharePoint Online Migration: Reasons to Do it Today!

With the technology ushering the contemporary entrepreneurial world in a much more competitive stint, it is getting indispensable for enterprises to adapt to the latest changes and be market ready. With varied departments of an enterprise working on different platforms, it is impossible for businesses to combat competition and get ahead. The need of every department of an enterprise to be under one roof is increasing and it is time enterprises make the right decision and undergo SharePoint Online Migration.

With each and every department working under one roof, business development and business integration team will be able to communicate faster and acquire the requisite growth. Here we give you an insight about the values SharePoint online migration can add to your business.

External Access can be managed efficiency: Clients, customers and suppliers trying to log into your system at the same time can lead to a deadlock situation. With SharePoint online migration, enterprises can take the control in their hand and ensure that everyone is provided with enough access to the system and database.

Access to One Drive for Businesses: With SharePoint online migration, enterprises get to access One Drive developed exclusively for businesses and give themselves an edge over the others. When you are the only one “doing it”, you get to control the pricing and rules.

Forget Obsolete, Enjoy the latest and best: SharePoint online migration leverages you with an opportunity to access the latest technology before anyone else. If the goal of your business is to be the “Thought Leader” then you will have to migrate to the latest SharePoint version.

Mobile Computing is the future: With your employees picking up their phones for innumerable times in a day, it should be very clear to you that Mobile Computing is the future. SharePoint online migration just might prepare you for the coming apocalypse. With mobile becoming mainstream, enterprises failing to migrate to SharePoint will repent.

Out of box thinking is pushing a lot of enterprises out of business; any organization that fails to evolve and innovate will lose their market share to innocuous startups. SharePoint online migration is helping old and decrepitude businesses become competitive and remain relevant. You can download the latest version of this amazing software from QIPoint- one stop shop destination for product integration services, product training and many more. Visit their website to know more at http://qipointnyc.wixsite.com/migratetooffice365.