An essential short guide to Migrate To Office 365 easily – QIPoint

As more and more organisations are deciding to shift the cloud, the requirement to migrate to Office 365 is getting a greater attention day by day. Learning about Office 365 can be an overwhelming task, but if you get a guide on the essentials, it can make thing pretty easy.

There are three important parts to do the job. First, you need to put in effort and time in research and homework second part requires one to make the important decisions. And in the third and final task, you have to plan on how to manage the deployment.

Research

Researching involving learning what office 365 migration entails. You have to pay attention to the pros and cons of the Office 365 migration as compared to other options. There are different ways of making the migration happen. One has to learn about these too. It involves comparing the pros and cons of office 365 to Exchange 2013 setups.

Sometimes, it is possible to lose control of a certain amount of data and the power to handle it even though you are reducing administration and revenue costs. Learning about the various features in Office 365 and the pricing is another important task.

Next thing you have to find out is the comparison of the office 365 packages with office 2013. Different features may be the cause of enthusiasm and the reasons for looking forward to office 365 in different organisations. Lync, SharePoint and Exchange can be combined for modifying the job of the admin.

Finally, you also have to get an insight into your migration options. Both cut-over and staged migrated have their owner plus and minus points. Finding out how thee can affect your organisation you can move on to the decision making process.

Decision-making

The decision making parts involves the final word on getting the job done. It is a vital step as any wrong decisions made at this stage do not have the potential to be reversed. One has to decide how to take on certain tasks like how you are going to manage the identities and what numbers of tenants would use it.

Deployment of the plan

In the end, one needs to draft out a management plan. For ensuring the seamless running of the Office 365 after the migration has been performed. The final task gets shaped up in accordance with the requirements of an organisation. You can know more on why and how to migrate to Office 365 by visiting QiPoint.

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Top 3 Mistakes Companies Usually Make When Migrating From SharePoint to Office 365 – QIPoint

SharePoint is a platform that poses various benefits like simplifying various business activities by managing your business documents; providing a simple, familiar and consistent user experience, allowing you to access your business data, etc. However, office 365 is also evolving and expanding rapidly, moving toward Microsoft’s vision of the one-stop online-productivity hub. Due to this, there is a question for many companies whether to stay with SharePoint or Office 365.

Today, Microsoft is providing a myriad of options to the organisation. Many businesses choose to migrate from SharePoint to office 365 as it is efficient and inexpensive. Unfortunately, many SharePoint migrations are considered failures by the organisations even when they follow the right technique to move from point A to point B. The reason behind it is the mistakes they usually make.

Mistake 1: Upside-Down Team Composition: Many organisations think that SharePoint migration can only be handled by the technical person and they assigned it solely to an IT professional. But, in reality, migration in 2015 is far less about scripting than about strategic content management. There is a requirement of business and IT technicians for a successful migration.

Mistake 2: Internal-Project Syndrome: SharePoint project timeline vary widely, but usually it takes from six to nine months. Content and technical migrations are tedious and time-consuming work, but it doesn’t mean it takes 3 years to complete it. Furthermore, it is not a single person responsibility. You should always hire a team that can efficiently manage it. You should always schedule flexible migrations and cycles for actual content migration and treat it as any other long-term project.

Mistake 3: Accepting Content Status Quo: Many companies take content auditing as irrelevant. But, if you are migrating to office 365, it is crucial that to schedule content auditing. It will benefit you in search engine optimisation. It should include three key elements: quantity and size, underlying architecture and associated metadata, and current content value rating. Content audits yield nearly a one-third reduction in overall content, some up to 50 percent.

These are the mistakes that organisations generally make while migrating from SharePoint to Office 365. If you are looking for a company that can help you in SharePoint migration, then QIPoint can turn out to be the best option.

Steps to migrate to office 365 easily – QIPoint

Moving your business to Office 365 can gear you up for success if you can plan for a seamless migration. Firstly, it is imperative to determine your needs and priorities. You need to make a decision to migrate your OS and software requirements to Office 365. After that one has to consider the step by step plan to migrate to Office 365.

Pre-Planning :-

For large companies, planning for migration involves a kickoff meeting. The kickoff meeting can help one to:

1. Put together a strategy for infrastructure.
2. Determine how you want to change the user experience-whether mobile or Skype for business.
3. Develop business and communication plans.

The planning phase also includes the preparation for laying out the steps for migration. One has to map out to configure Ad Exchange as well as Skype or business online, SharePoint and client computers. Besides this, the DNS has to be updated to point Office 365, validate the environment, and configure the mobile environment.

Planning for exchange and infrastructure :-

A bandwidth assessment should also be included in the plan. The assessment would help to review the concurrent client machines connected to the network at a given time. This helps to determine the network segments and connections needed that subsequently assists in determining the bandwidth needs.

You should also consider the hardware you require. This is related to directory synchronisation, exchange Hybrid environment, and one may also need a business server for Skype. The mail-enabled applications, inventory, SNTP relay sources all can also be identified if you wish. These would be required to be compatible with web exchange services.

Leveraging of deployment tools :-

There is the provision of deployment readiness tool for office 365 migration. The tool is useful for analysing and gathering the current information in domain settings. One can capture the SharePoint, end-user environment, Skype for a business setting and network setting and configuration.

Plan for SharePoint :-

Office 365 for business is accompanied by SharePoint Online. The cloud service helps companies to share and edit documents while collaborating with partners at remote locations. It allows the use of different devices for accessing. Global site collection settings, Internet, Intranet, Extranet, MySites, user profile scan, all have to be taken into account.

Besides the above, a plan for Skype for business has to be made followed by a plan for end-user experience and final migration. You can get a detailed knowledge about the whole process and assistance to migrate to Office 365 by experienced professionals at Qi Point.

Top 3 Features and Benefits of SharePoint Online – QIPoint

SharePoint online is considered as one of the most important and efficient tools that provides a lot of facilities to all kinds of businesses. Microsoft has made a remarkable change in this platform and allows the companies to create their own team for a particular project while leveraging the benefits of the cloud. Not only small businesses can store their data on the cloud, also large businesses can also use it to store their information. You can scale down or up its user licenses according to your needs.

If you are looking for a company that can provide you SharePoint online training, then you can find many options. It is difficult to decide which to choose, but a little research won’t be amiss. Before you make your decision, you need to know its features. In this guide, we are going to tell the features of SharePoint online.
Features and Benefits of SharePoint Online:

1. Be the first to get new features: Today, SharePoint releases all its latest features through office 365. There are some features like Office Graph and Delve have reached to the users of Office 365, but aren’t yet available to those working with SharePoint 2013. The users of the online version are privileged to get newly released upgrades earlier than those who stayed with SharePoint On-Premises.

2. Storage capacity: SharePoint online allows you to share files of up to 10 GB in size. You can store 1TB of data on one drive. You can purchase additional storage space up to a maximum of 20 TB according to your requirements.

3. No need to worry about technical issues: With the cloud version, you need to make any efforts for setting-up and installation of SharePoint Office 365. Furthermore, you don’t need to hire a development team to maintain the product. All your technical issues will be resolved by the Microsoft team.

These are some features and benefits that you can reap from SharePoint online. If you are seeking a company that can offer you SharePoint online training, then QIPoint can turn out to be the best option.

How you can you easily Move SharePoint List Item in different library?

SharePoint List transfer can copy and move SharePoint documents or list items between lists, libraries or sites freely to help SharePoint end users easily transfer document and list items in SharePoint. Furthermore, the useful SharePoint web part can preserve the original information such as permissions, attachments, and authors and so on.

The process of moving SharePoint list item in different library mentioned below:

Copy documents

SharePoint List Transfer provides the functions to copy documents or list items between folders, document libraries/lists, and different sites/site collections.

1. Choose the documents/list that you wish to move

On the ribbon menu, users can select documents which need to be copied. Batch documents are supported.

2. Copy target contents

After selected documents, click the Copy Documents button. It will open a new window.

 3. Specify documents destination

In the “Target section” the users can browse and select the target list or folder to copy selected documents to. It gives an option to overwrite existing files determines whether the original documents in the target should be overwritten by the selected documents.

The option enter destination URL is used to specify the target location within another site collection. Click on the link and you will see a text field where you can enter a list or folder URL. Enter your valid URL and hit the check button.

An error message will be displayed if this application failed to connect to a specific target location. If everything seems to be okay then the URL will be replaced by an underlined address.

4. Preserve Information

In this “Preserver information section”, there are 3 options available for you to decide whether to preserve specific information.

Erase target version history when you move or copy a same document to the same library, you can select this option to remove the previous version history.

5. Column mapping
There are two options to map columns when migrating documents: Map columns automatically; which only copy values with same column name and type it only copy values with same column name and type and manually map columns to target list.

6. List Transfer Settings

Click on Settings and, find List Transfer Settings under Boost Solutions Software. In List Transfer Settings page, you can configure the default options for Copy and Move functions on a specific site.

Once you configure the options in this page, then all list and library in this site will obey the rules. After enable logging, the error and warning message will be recorded in the SharePoint server. To move SharePoint list to an else directory has never been easier and hassle free.

APPROACH, ADVANTAGES, AND MODELS OF MIGRATION TO OFFICE 365 — QIPoint

Today, the humans employed at workplace wants to give their best everywhere and every time. For this, the requirement is a good communication system, best platforms for messaging as well as social computing, and also the collaboration tools.

A migration to Office 365 provides you with the opportunity to run your business effectively and efficiently at comparatively lesser IT costs, along with providing all the applications on almost every device. Migration to Office 365 is a good strategy for all those companies whose aim is to build their infrastructure all over again and also establish their approach towards software management.

APPROACH TO MIGRATION TO OFFICE 365

The different approach to Migration to Office 365 include:

• Provides business-aligned strategies for cloud migration
•  Smooth migration by employing the best architecture
•  Developing the whole application portfolio
•  Migration of portfolio of customer’s account from systems onto Office 365 via mailboxes

ADVANTAGES OF MIGRATION TO OFFICE 365

Some of the advantages that are offered via Migration to Office 365 are listed below:

• Centralising all the emails as well as scheduling to one secure solution
• Grants access to e-mails, collaboration, calendar and inform to all the employees all over the globe
• Maintaining security and integrity of the messaging environment
• Fixed price guarantee that ensures your budget
• Trace the migration to Office 365 so that users are happy

DIFFERENT MODELS TO CHOOSE FOR MIGRATION TO OFFICE 365

There are various models which provide migration to Office 365. Some of them are listed below:

• Cut-over Migration: In this migration models, all the data and e-mails that are located on cloud or on-premises, are transferred to Office 365 instantly. This is one of the best models when the content is in small amount rather than in a bulk.

• Staged Migration: In this migration model, the whole migration process is divided into different stages and solutions are migrated with contents deployed in small batches. It is one of the best migration models when the large content has to be deployed.

• Hybrid Migration: This migration model splits the data and services to be migrated to a cloud or an on-premises. The content is deployed smoothly and efficiently. It is a good choice when companies are not willing to move completely to the cloud due to different constraints and some hidden internal policies.

• Dir-sync and Single Sign-On (SSO): This migration model deploys whole data to the cloud, but the Active Directories are present on-premises. This model helps companies to enjoy all the features and benefits of cloud collaboration and at the same time, keeps a check on users of Office 365.

Models and Advantages of the Office 365 Migration Services – QIPoint

An Office 365 migration services bring you a good opportunity by which you can run the business efficiently at effective IT costs, making applications to be accessed from anywhere on any device. Office 365 migration services include:-

• Migration from different platforms to Office 365

• Microsoft Exchange into Office 365

• Lotus Notes into Office 365

• Exchange Online/Google/IMAP to Office 365

• FileShare, Google Drive, Gmail to OneDrive

DIFFERENT MODELS TO CHOOSE FOR OFFICE 365 MIGRATION SERVICES

There are various models which provide Office 365 migration services. Some of them are listed below:-

• Cut-over Migration: In this migration models, all the data and e-mails that are located on cloud or on-premises, are transferred to Office 365 instantly. This is one of the best models when the content is in small amount rather than in a bulk.

• Staged Migration: In this migration model, the whole migration process is divided into different stages and solutions are migrated with contents deployed in small batches. It is one of the best migration models when the large content has to be deployed.

• Hybrid Migration: This migration model splits the data and services to be migrated to a cloud or an on-premises. The content is deployed smoothly and efficiently. It is a good choice when companies are not willing to move completely to the cloud due to different constraints and some hidden internal policies.

• Dir-sync and Single Sign-On (SSO): This migration model deploys whole data to the cloud, but the Active Directories are present on-premises. This model helps companies to enjoy all the features and benefits of cloud collaboration and at the same time, keeps a check on users of Office 365.

ADVANTAGES OF OFFICE 365 MIGRATION SERVICES

There are various advantages of Office 365 migration services include the following:-

• Optimised infrastructure: To get away from the heavy architecture and that too server-based, organisations are opting for the cloud. Opting for the cloud has reduced the burden of IT department, due to which they can give time to many critical issues.

• Facilitated support as well as maintenance: Today, with the help of Office 365 migration services, organisations are able to minimise their effort on supporting solutions, which further helps in focusing more on business activities.

• Extension of collaboration capabilities:- For providing cloud experience, organisations can give their employees with a number of collaboration options, which may include shared team websites, group-based communication, video conferencing, etc.

Key differences between SharePoint online and Office 365 – QIPoint

SharePoint Online and Office 365 – a common mistake that many of us make is to find these two programs to be same. It is true that they do have some common functions but they are also lot different from each other. Let us find out some of the points of difference between these two programs.

Explaining Office 365

Office 365 of Microsoft is nothing but a subscription program upon which the user is enabling to the different applications of the Microsoft on the internet. Some of the applications that the user can use upon subscribing this program are Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook and many more. The Office 365 program has certain business plans through which the user can access different internal applications, various email services, along with proper infrastructure for web conferencing and various audio and video files. The user also gets cloud storage along with it to share and store certain internal files.

When it is best suited?

●  When you have got large files that should be rapidly emailed.

●  When you require accessing the different programs stored in the different file.

● The collaboration part of the office 365 is hassle free and does not involve a lot of content to confuse the user.

●  When you need to access the different file across the different devices.

SharePoint Online

SharePoint Online is basically an online platform which was developed combining with the Microsoft. The platform can be configured according to the purpose of the company. The ability to store documents – one of the many features that make it similar to Office 365. It is basically a component of the cloud based office 365 but user can have its subscription individually also.

When it is best suited?

● When certain contents require complex security

● When you need to configure the different data stored in the cloud

● When the collaboration requires some tight security and maintenance

● When your custom workflow requires some content management

SharePoint Online and Office 365 are both very much preferred by different users. It depends upon the user and their satisfaction that they get from using the particular program to choose among the two.

SharePoint Content Management: The Essential feature to Start and Develop New Projects

The SharePoint Content Management system can deal with a majority of the problems associated with starting a new project and sharing the detail with the co-workers. Microsoft SharePoint would help you to start a new project and keep the team members centralised. All the changes and the revisions would be duly stored the SharePoint Site. To provide you additional help, you can add project calendars, due dates and assign responsibilities. The SharePoint Content Management system also allows a person to search the project in your company that have related documents, databases, spreadsheets or videos.

There are many features in SharePoint document management that allow the users to get a greater content management. These include:-

Management of Records: SharePoint Content Management is characterised by groups having record centres that can manage record retention and compliance. It is possible to designate web pages, list items, specific documents, blogs, and records while setting rules for their protection.

Shared Content Types: Content types feature present in SharePoint help the users in the creation of templates for document collections. These templates can be applied to list as well as libraries and can also be shared amongst various site collections.

Content Organiser: SharePoint organiser prevents the users from filing the documents. It automatically sends the document to the right folder. The properties and the content types are used for the segregation criterion. The content organiser rules work through an if-then protocol. If the criteria for a specific file meet the folder criteria, then it is sent to the predetermined destination. One can set up rules; for example, you can create a drop-off folder where any form of the human resources should get forwarded to.

Asset Library: Document libraries are amongst the highly popular SharePoint features. These help one in keeping a track record of the videos, audios or the image files. The libraries containing the media assets are the digital content types that have been created specifically for the media files. In fact, these have more metadata information than present in the document file library. There is an automatic extraction of the metadata from the popular format s of images.

These are just a few of the many benefits of the SharePoint Content Management system. You can visit QiPoint and know more about SharePoint Content Management and get its implementation in your organisation in the most reasonable manner.

Top 5 Reasons for Switching To Office 365 SharePoint Online

Everyone wants to be on the top of the ladder. But that’s not possible by just sitting back and letting things happen. You definitely need to offer a strong backbone to your business organisation. Whether you own a large company or a small organisation, Office 365 SharePoint Online can turn out to be the right choice for you. Microsoft Office 365 has become constantly stable and its additional features have made it more reliable and user-friendly.

In this guide, we will be discussing some of the reasons for switching to Office 365 SharePoint Online:

1. Remote Accessibility:-

Microsoft Office 365 is perfect in case of flexible work environments. The best part is that this cloud-based tool offers remote access to users. You no longer need to be chained to the desk as you have the access to work anywhere from any device.

2. Don’t worry about Servers and Maintenance:-

With Microsoft Office 365; you can save huge on maintenance cost associated with local servers. It ensures that your data is in safe hands and is only accessible to authorized users.

3. It’ll grow with your Business:- 

The working system of Microsoft office 365 is that “you pay for what you get”. When your organisation keeps on growing, you can add some extra services or data storage you need. This is a growing process and keeps on continuing with much more better services.4. All apps in one place:-

The most amazing feature of Microsoft Office 365 is that you can handle all your apps in just one place. It allows choosing the tools you want. Moreover, you can easily monitor all your applications in a single place.

5. Advanced Security:-

Data security is one of the main reasons why companies shift to Microsoft Office 365. So, if you want to offload your security concerns, you should definitely consider Microsoft Office 365.

If you’re looking forward to using Office 365 SharePoint Online, then QiPoint can prove out to be the best option for you.